DURING YOUR INTERNSHIP
Duties Upon Arrival
The majority of your responsibilities are administrative tasks which need to be completed upon arrival in Germany.
Informing Our Office of Your Arrival
First thing first, let us know you are here! Inform the coordinating offices in Alberta and in Saxony of your arrival. Enquire about an arrival information session.
Making a Phone Call in Europe
- If you have not set your mobile phone up for international calling, you can easily and cheaply
purchase a German pay-as-you-go phone.
- Visit the local electronic store to enquire about your new German mobile phone.
- Dialing a phone within Europe requires you to dial "+" and then the country code, drop the first zero
of the number and dial the remaining 10 digits
- German country code is +49
- All calling within Germany is considered "local" meaning you will not be charged long-distance
Registering at the Residence Registration Office (Bürgeramt)
Click on the links below for the address to your host city's Residence Office. Please note that some cities have more than one office, you can choose the one that is most convenient for you.
- Within two weeks of arriving in Saxony, you must go in person to your local Resident’s Registration
Office (Bürgeramt) to inform them of your new address
- Failing to do so within the required time period can result in a fine and complex bureaucratic issues
- You will receive a document and it is important that you keep this in a safe place - you may need
this during your time in Germany.
- Upon receiving the document confirming your address registration, please email it to -
**Don't forget to bring along:
- Travel passport
- Rental agreement with your address, dated and signed by both yourself and the person you are
- If you move during your stay in Germany, you have to register your new address in person within
two weeks by filling out the Transfer Registration Form (Unmeldeformular).
**Note: ASiiA cannot stress enough, the importance of registering your address.
IMPORTANT: Ensure that your name is written on your mailbox. Germany does not use mailbox numbers; instead they search for your name on the corresponding mailbox.
Setting Up a Bank Account
You might have to set up a local bank account - especially if your host organization offers you a payment. Most of the banks do not charge fees for student accounts and offer the possibility for online banking.
The following documents are usually needed to open an account:
- Passport and visa
- Student ID
- Proof of address registration from your local residents' office
REMEMBER: Ensure that your name is written on your mailbox otherwise you will not receive mail from the bank (i.e. PIN, online banking information).
The Placement Agreement is your ASiiA internship contract. It is an agreement between the participant, the sending university, the host organization and the LEONARDO-OFFICE SAXONY.
Your contract clarifies important items such as:
- Information about your host organization
- The main tasks you will be asked to fulfill
- The type of support and supervision you can expect from your supervisor
- The requirements of the company in terms of knowledge, skills and language proficiency that the
participant should possess
- The payment and/or non-monetary benefits the host company agrees to
- The rights and responsibilities of each party
Please read carefully all the terms and conditions of your placement agreement before signing it!
Duties Upon Departure
About three weeks prior to your departure you should:
- Deregister at your local registration office
- Inform your German bank of your departure and agree on a closing date for your account
- Work on your final documents to hand them in before the end of your internship
Prepare for Your Return Home
** Anticipate reserve culture shock - just as you experienced culture shock during your time in Canada, returning home will also pose challenges.
Give yourself time to process the transition you are going through.
Avoid the temptation to compare life abroad and life back home. Don't be too critical of the latter.